DPW / OCYF / OMHSAS Releases

 

Below are DPW / OCYF / OMHSAS documents and other references that you may find of value. Some of these may not yet be available on the DPW website.

QUICK INDEX

Adoption

Affordance Care Act  NEW

AOPC-OCFC

Basic Education Circular

CAPTA

Children's Services Policy Days

Commonwealth Budget Information

Complex Case Planning 

Contracting for Out-of-Home Placement Services  

County Data Information  

CPSL

Delinquency Services & Detention Centers

Educational Stability and Continuity

Foster Family Care

HCSIS

HealthChoices

Independent Living Services

Licensing Summaries

Medication Administration Training (Chapter 3800)

NBPB  

OCYF Bulletins

OMHSAS

OMHSAS Bulletins

OMHSAS Webex

PA Service Reviews & Practice Standards

Per Diem Rates (YDC/YFC)

Permanency

Permanent Legal Custodian

Quality Services Case Review

Relevant Federal Statutes

Relevant Regulatory Chapters

Relevant State Statutes

Resource Family and Adoption Process Act (Act 68 of 2005)

Resource Family Care Act (Act 73 of 2005)

Residential Services 

RTF

Safety Bulletin & Assessment

Seclusion & Restraint

Shared Case Responsibility

Special Transmittal

State Transition Grant Funding

SWAN Documents

Title IV-E Bulletins and Fiscal Forms

ARCHIVES

Click here to visit archived documents - Coming Soon


Adoption

Note: For individuals and agencies involved in the adoption process

OCYF Bulletin #3350-11-01, Subj: Implementation of Act 101 of 2010, effective 4/25/2011

Appendix A - Notice Required by Act 101 of 2010

Appendix B - Voluntary Post-Adoption Contact Agreement

Appendix C - Instructions for Completion of Agreement

Appendix D - Pennsylvania Adoption Information Registry Act 101 Registration Form (for use by Agencies, Courts and Others)

Appendix E - Request for Adoption Information (CY 983)

Appendix F - Adoptee Authorization to Release Information and Registration Form (CY 911)

Appendix G - Birth Parent Authorization to Release Information and Registration Form (CY 910)

Appendix H - Withdrawal of Authorization to Release Information (CY 984)

Appendix I - Birth Parent Authorization to Release Information and Request Contact Form

Appendix J - Adoptee Authorization to Release Information and Request Contact Form

Appendix K - Court and Agency Request for Adoption Information  (Non-identifying or Identifying) or Contact with Specified Persons Form

Appendix L - Withdrawal of Authorization to Release Information and Contact Request

Appendix M - Sample Response Letter from the Courts and Agencies to Requests for Information

Appendix N - Notification Letter from DPW to the Courts
(required by Act 101 of 2010)

Appendix O - Biological Parent Registration Identification Form (Department of Health H105.700)

Act 101 Brochure - Voluntary Post-Adoption Contract Agreement
(developed by the Pennsylvania Youth Advisory Board)

Example Voluntary Post-Adoption Contact Agreement

Fostering Connections to Success & Increasing Adoptions Act of 2008 - Adoption Program Requirements, DPW Special Transmittal, dated 12/30/2009 

Attachment A - Annual Evaluation

Attachment B - Tax Credit Information 

Attachment C - CY 61A / Determination of Eligibility

Fostering Connections to Success & Increasing Adoptions Act of 2008, DPW Special Transmittal, dated 02/24/2009

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Affordance Care Act (ACA)  NEW

ACA and Former foster Youth, OCYF Webinar / PowerPoint, 2/7/2014

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Administrative Office of Pennsylvania Courts/
Office of Children & Families in the Courts (AOPC/OCFC)

AOPC News Release, dated 06/15/2009, Subject: Supreme Court Advances a Commitment: New Principles Aim to Help Abused and Neglected Children

OCYF-OCFC Court Improvement Project Presentation

OCYF-OCFC Mission and Guiding Principles for PA's Child Dependency Systems, dated Spring 2009

OCYF-OCFC Guiding Principles Committee Members

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Basic Education Circular

Educational Programs for Students in "Non-Educational" Placements, 22 PA Code Section 14.102(a)(2)(xiii), reviewed May 2010

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CAPTA

OCYF Bulletin #3490-08-01, dated 03/21/08, Subject: Development Evaluation and Early Intervention Referral Policy

Child Abuse Prevention and Treatment Act State Compliance Plan, dated 3/29/2006 (POC: Cathy Utz)

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Child Protective Services Law (CPSL)

Child Fatality/Near Fatality Reviews - OCYF Presentation, effective. 12/30/2008

OCYF Bulletin #3490-08-04, Implementation of New Reporting Requirements as Requested by Act 146 of 2006 and Act 179 of 2006, dated 10/01/2008

OCYF Bulletin #3490-08-03, dated 06/27/08, Subject: Implementation of Act 179 of 2006 and Act 73 of 2007 Amending the Child Protective Services Law 

OCYF Bulletin #3490-08-02, dated 03/24/2008, Subject: Implementation of Act 126 of 2006 Amending the Child Protective Services Law

LiveScan FBI Background Checks Presentation, DPW 2008, dated 01/17/2008

OCYF Bulletin #3490-05-01, dated Sep 2005, Subject: Implementation of Act 160 of 2004 Amending the Child Protective Services Law (also referred to as Foster Parent Registry or Act 160)

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Children's Services Policy Days

October 18, 2013 - Children's Services Policy Day

Meeting Notes

OCYF Policy Day Presentation

OMHSAS Policy Day Presentation

OMHSAS Safe Student / Healthy Student Grant Announcement

 

December 2012 - Children's Services Policy Days

Presentations -  Coming Soon

June 20, 2012 - Children's Services Policy Days

OCYF Policy Day Presentation

December 8, 2011 - Children's CW/BH Policy Day

OMHSAS Policy Day Presentation

OCYF Policy Day Presentation

Claiming Transportation Costs Guidelines

 

June 27, 2011 - Children's CW/JJ Policy Day

OCYF Policy Day Presentation

Improving the Effectiveness of Juvenile Justice Programs:
A New Perspective on Evidence-based Practice

Published by the Center for Juvenile Justice Reform

Phase I, II & III YLS Counties Handout

JJSES Statement of Purpose

JJSES Statement of Purpose Endorsements

JJSES Stages, Activities & Timeline

 

June 13, 2011 - Children's BH Policy Day

OMHSAS BHS Policy Day Presentation

RTF Cost Containment for FY 2011-12 Handout

Children's Data / Summary by COS
Published by Mercer Government Human Services Consulting, 4/7/2011

 

October 18-19, 2010

Agenda

Options for Child Welfare Reform: A Call to Action
by Senators Charles E. Grassley and Mary Landrieu

OCYF Presentation
by Richard Gold, DPW Deputy Secretary

Program Improvement Plan (PIP) Update Presentation
by Stephanie Maldonado, DPW-OCYF Bureau of Policy, Programs & Operations

OMHSAS Children's Bureau Update Handout

OMHSAS HealthChoices Behavioral Health Program Presentation

County Children and Youth Education Liaisons Contact List

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Commonwealth Budget Information

2013-2014 Budget Information

OMHSAS FY 13-14 Budget Presentation -  Coming Soon

2012-2013 Budget Information

OMHSAS FY 12-13 Budget Presentation, dated 3/1/2012

2011-2012 Budget Information

Budget Analysis: Pennsylvania's 2011-12 Budget
Published by Pennsylvania Budget and Policy Center, 7/13/2011

C&Y Funding Comparisons: FY10-11 Enacted & Revised vs. FY11-12 Proposed & Enacted, dated 6/30/2011

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Complex Case Planning

DPW Bulletin #00-10-02, subject: Complex Case Planning, dated 12/28/2010, effective immediately

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Contracting for Out-of-Home Placement Services 

NOTE: Some items below are large files and may take a few minutes to open/download.

FY 2013-14

OCYF Bulletin 3170-13-01, Subject: Out-of-Home Placement Services Contract Documentation, dated 1/11/2013, effective 1/1/2013  

FY 2012-13

OCYF Bulletin 3170-12-01, Subject: Out-of-Home Placement Services Contract Documentation, dated 2/22/2012, effective 7/1/2012

Foster Family Home Provider Placements: FY 2012-2013
Out-of-Home Placement Costs Training Presentation

Group Home and/or Institutional Placements: FY 2012-13
Out-of-Home Placement Costs Training Presentation

FY 2011-12  

OCYF Bulletin 3170-10-02, Subject: Out-of-Home Placement Services Contact Documented, dated 12/23/2010, effective 7/1/2011

DPW Special Transmittal: Deadline of FY 2011-12 Pre-Contractual Fiscal Documentation, dated 3/20/2011

Foster Family Home Service Provider Packet Special Transmittal, effective 7/1/2011

Foster Family ProvidersTemplate

Group Home/Institutional Care Service Provider Packet Special Transmittal, effective 7/1/2011

Institutional Residential Facilities Template

Indirect Administrative Expense Packet Special Transmittal, effective 7/1/2011

Indirect Administrative Expense Template

FY 2010-11  

OCYF Bulletin 3170-10-01, Subject: Out-of-Home Placement Services Contract Documentation (FINAL), issued 4/21/2010, effective 07/01/2010

Corrections Made to Appendix A & B Excel Worksheets

Appendix A - Foster Family Providers Required Information, FY2010-11  (released 4/22/10)

Appendix B - Institutional Residential Facilities Required Information, FY2010-11  (released 4/22/10)

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45 CFR 92.40(a), Monitoring & Reporting Program Performance

Act 30 of 1991

Act 148 of 1976

DPW Legal Memo, re: Authority of OCYF to Limit Reimbursement to Counties for Their Purchase of Services from Private Providers via a Bulletin, dated 03/24/2009

Model Cost Allocation Plan for Nonprofit Organizations

OCYF Bulletin 3140-08-01, Title IV-E Foster Care Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation (FFP), dated 05/12/2008

COURT RULING: Opinion by Senior Judge Friedman, filed 7/23/2010, regarding a Motion for Summary Relief for DPW Bulletin 3170-09-02 

OCYF Bulletin 3170-09-02, Out-of-Home Placement Services - Contract Documentation, dated 07/01/2009

OCYF Identified Changes to Bulletin 3170-09-02, effective 08/25/2009 (see bulletin above)

OMB Circular A-122, Cost Principles for Non-Profit Organizations, revised 06/09/2004

PA Code Chapter 3140, Planning and Financial Reimbursement Requirements for County Children and Youth Social Service Programs

PA Code Chapter 3170, Allowable Costs and Procedures for County Children and Youth Social Service Programs (General Provisions)

Title IV Part B - Children and Family Services

Title IV Part E, Section 8.1B, Administrative Functions/Costs, Allowable Costs - Foster Care Maintenance Payments Program

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County Data Information  

Below are the 2012 data packet sets for PA counties:

Adams

Allegheny

Armstrong

Beaver

Bedford

Berks

Blair

Bradford

Bucks

Butler

Cambria

Cameron

Carbon

Centre

Chester

Clarion

Clearfield

Clinton

Columbia

Crawford

Cumberland

Dauphin

Delaware

Elk

Erie

Fayette

Forest

Franklin

Fulton

Greene

Huntingdon

Indiana

Jefferson

Juniata

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Lackawanna

Lancaster

Lawrence

Lebanon

Lehigh

Luzerne

Lycoming

McKean

Mercer

Mifflin

Monroe

Montgomery

Montour

Northampton

Northumberland

Perry

Philadelphia

Pike

Potter

Schuylkill

Snyder

Somerset

Sullivan

Susquehanna

Tioga

Union

Venango

Warren

Washington

Wayne

Westmoreland

Wyoming

York

Delinquency Services & Detention Centers

Act 50 of 2009, HB 1614, Report of Education of Delinquent Youth (2009)

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Educational Stability and Continuity

OCYF Bulletin 3130-10-04, Subj: Educational Stability and Continuity of Children Receiving Services from CCYA, Including Use of an Education Screen, dated 9/17/2010
Education Screen Guidelines and Checklist 
Role of the Educational Liaisons 
Implementation Timeline for Education Screening 

OMHSAS Bulletin 10-01, subject: Educational Portions of "Non-Educational" Residential Placement, effective 1/4/2010

Educational Programs for Students in "Non-Educational" Placements, 22 PA Code Section 14.102(a)(2)(xiii), reviewed May 2010

Act 50 of 2009, HB 1614, Report of Education of Delinquent Youth (2009)

OCYF Bulletin 3130-08-01, Subject: Educational Stability and Continuity for Children in Substitute Care, dated 10/01/2008 

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Foster Family Care

NOTE: The item below is a larger file and take a several seconds to open/download.

OCYB Bulletin 3130-10-03, Implementation of 45 CFR Part 1356 Chafee National Youth in Transition Database Part 1, dated 8/9/2010

Act 76 of 2007 - The Juvenile Act, Special Transmittal from Deputy Secretary Richard Gold, dated 01/07/2009

OCYF Bulletin #3490-08-05, Subject: Frequency and Tracking of Caseworker Visits to Children in Federally Defined Foster Care, dated 05/01/2008

Caseworker Visitation Form, dated 10/22/2008

OCYF Bulletin #3140-08-01, Title IV-E Foster Care Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation (FFP), dated 05/12/2008

Implementation of Safe and Timely Interstate Placement of Foster Children Act (PL 109-239), OCYF Bulletin 99-08-01, issued 5/12/08

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HCSIS 

NOTE: Several items below are large files and take a few minutes to open/download.

PCR Overview: OCYF Incident Management PowerPoint Presentation, Release 6.3.0, dated 04/25/2009 by Deloitte

HCSIS Project Update, dated March 2009

OCYF Incident Management FAQs, dated 8/3/07

OCYF Incident Management Presentation Update,
dated 6/27/07

OCYF Incident Management Implementation FAQs,
dated 7/6/2007

OCYF Incident Management Implementation FAQs,
dated 6/11/2007

Incident Management Statewide Implementation Overview, dated May/June 2007 (PPT)

Basics of Incident Management (CBT)

Registration (CBT)

Incident Management for Management and Reviewers (CBT)

Role Mapping: How to Assign User Roles in HCSIS (PPT)

Role Summary Sheet

Role Tracking Spreadsheet

Sample Email Cover for Role Mapping Material Dissemination

Incident Management of OCYF Provider Meeting PowerPoint Presentation, dated 01/30/07

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HealthChoices Behavioral Health Program

  Also see OMHSAS link below for additional items of interest

HealthChoices Behavioral Health Performance Report - 2010, dated 2/3/2011

Change in Payment Policy (HealthChoices Behavior Health Contract Changes), presented on 09/15/2009

CICS Placed Out of Zone (HealthChoices Behavior Health Contract Changes), presented 09/15/2009

CICS Placed Out of Zone Q&A, 09/2009

OMHSAS Change in Payment Policy for Children in Substitute Care Receiving Behavioral Health Services, dated 06/01/2009

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Independent Living Services

OCYF Bulletin 3130-11-04 Cover Letter

OCYF Bulletin 3130-11-04, Youth Independent Living Services Guidelines, dated 7/8/2011

2011 Youth Independent Living Services Guidelines Bulletin Appendix (FAQ and Recommendations for Implementation), dated July 2011

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Licensing Inspection Summaries

DPW Administrative Bulletin 2009-08, Subject: Posting Licensing Inspection Summaries to DPW Website, dated 08/01/2009

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Medication Administration Training (Chapter 3800)

OCYF Cover Memo, Subject: Medication Administration - Transition to DPW Medication Administration, dated 07/18/2007

Trainer-of-Trainers Letter, dated 07/09/2007

Child Residential and/or Day Treatment Provider Letter, dated 07/09/2007

Medication Administration Train-the-Trainer Course brochure, 2007-2008

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Needs-Based Plan and Budget

OCYF Bulletin #3140-12-03, Subj: Revised FY 2013-14 CYF Needs-based Plan and FY 2012-13 Implementation Plan Instructions, dated 6/21/2012

FY2013-14 NBPB Narrative "Macro-Enabled" Template 
NOTE: The "normal" Word document template is included below if you experience browser restrictions / document blocking when opening the macro-enabled template. For assistance,  support@pccyfs.org.

FY2013-14 NBPB Narrative Template 

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OCYF Bulletin #3140-11-01, Subj: Revised FY 2012-13 CYF Needs-based Plan & FY 2011-12 Implementation Plan Instructions, revised 6/17/2011

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OCYF Bulletins

DPW:   2009-08 | 00-10-02

OCYF:  3130-08-01 | 3130-10-03 | 3130-10-04 | 3130-11-04 | 3140-05-02
3140-08-01 | 3140-11-10 | 3140-12-03 | 3170-09-02 | 3170-10-01
3170-10-02 | 3170-12-01 | 3170-13-01 | 3350-11-01 | 3490-05-01
3490-08-01 | 3490-08-02 | 3490-08-03 | 3490-08-04 | 3490-08-05
99-08-01

DPW Administrative Bulletin 2009-08, Posting Licensing Inspection Summaries to DPW Website, dated 08/01/2009

DPW Bulletin 00-10-02, Complex Case Planning, dated 12/28/2010, effective immediately

OCYF Bulletin 3130-08-01, Educational Stability and Continuity for Children in Substitute Care, dated 10/01/2008

OCYB Bulletin 3130-10-03, Implementation of 45 CFR Part 1356 Chafee National Youth in Transition Database Part 1, dated 8/9/2010

OCYF Bulletin 3130-10-04, Educational Stability and Continuity of Children Receiving Services from CCYA, Including Use of an Education Screen, dated 9/17/2010

Education Screen Guidelines and Checklist 

Role of the Educational Liaisons

Implementation Timeline for Education Screening 

OCYF Bulletin 3130-11-04, Youth Independent Living Services Guidelines, dated 7/8/2011

OCYF Bulletin 3130-11-04 Cover Letter

2011 Youth Independent Living Services Guidelines Bulletin Appendix (FAQ and Recommendations for Implementation), dated July 2011

OCYF Bulletin 3140-05-02, NR-POS Administrative Claiming Policy and Procedures, dated 06/14/2005

Cover Letter for CYF Bulletin 3140-05-02 dated 06/14/2005

OCYF Bulletin 3140-08-01, Title IV-E Foster Care Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation (FFP), dated 05/12/2008

OCYF Bulletin 3140-08-01, Title IV-E Foster Care Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation, dated 05/12/2008

OCYF Bulletin 3140-11-01, Revised FY 2012-13 CYF Needs-based Plan & FY 2011-12 Implementation Plan Instructions, revised 6/17/2011

OCYF Bulletin 3140-12-03, Revised FY 2013-14 CYF Needs-based Plan and FY 2012-13 Implementation Plan Instructions, dated 6/21/2012 

FY 2013-14 NBPB Narrative "Macro-Enabled" Template 
NOTE: The "normal" Word document template is included below if you experience browser restrictions / document blocking when opening the macro-enabled template. For assistance, support@pccyfs.org.

FY 2013-14 NBPB Narrative Template 

OCYF Bulletin 3170-09-02, Out-of-Home Placement Services - Contract Documentation, dated 07/01/2009

OCYF Identified Changes to Bulletin 3170-09-02, effective 08/25/2009 (see bulletin above)

OCYF Bulletin 3170-10-01, Out-of-Home Placement Services Contract Documentation (FINAL), issued 4/21/2010, effective 07/01/2010

Corrections Made to Appendix A & B Excel Worksheets

Appendix A - Foster Family Providers Required Information, FY 2010-11  (released 4/22/10)

Appendix B - Institutional Residential Facilities Required Information, FY 2010-11  (released 4/22/10)

OCYF Bulletin 3170-10-02, Out-of-Home Placement Services Contact Documented, dated 12/23/2010, effective 7/1/2011

OCYF Bulletin 3170-12-01, Out-of-Home Placement Services Contract Documentation, dated 2/22/2012, effective 7/1/2012

Foster Family Home Provider Placements: FY 2012-2013
Out-of-Home Placement Costs Training Presentation

Group Home and/or Institutional Placements: FY 2012-13
Out-of-Home Placement Costs Training Presentation

OCYF Bulletin 3170-13-01, Out-of-Home Placement Services Contract Documentation, dated 1/11/2013, effective 1/1/2013  

OCYF Bulletin #3350-11-01, Implementation of Act 101 of 2010, effective 4/25/2011

Appendix A - Notice Required by Act 101 of 2010

Appendix B - Voluntary Post-Adoption Contact Agreement

Appendix C - Instructions for Completion of Agreement

Appendix D - Pennsylvania Adoption Information Registry Act 101 Registration Form (for use by Agencies, Courts and Others)

Appendix E - Request for Adoption Information (CY 983)

Appendix F - Adoptee Authorization to Release Information and Registration Form (CY 911)

Appendix G - Birth Parent Authorization to Release Information and Registration Form (CY 910)

Appendix H - Withdrawal of Authorization to Release Information (CY 984)

Appendix I - Birth Parent Authorization to Release Information and Request Contact Form

Appendix J - Adoptee Authorization to Release Information and Request Contact Form

Appendix K - Court and Agency Request for Adoption Information  (Non-identifying or Identifying) or Contact with Specified Persons Form

Appendix L - Withdrawal of Authorization to Release Information and Contact Request

Appendix M - Sample Response Letter from the Courts and Agencies to Requests for Information

Appendix N - Notification Letter from DPW to the Courts
(required by Act 101 of 2010)

Appendix O - Biological Parent Registration Identification Form (Department of Health H105.700)

OCYF Bulletin 3490-05-01, Implementation of Act 160 of 2004 Amending the Child Protective Services Law, dated Sep 2005
(also referred to as Foster Parent Registry or Act 160)

OCYF Bulletin 3490-08-01, Development Evaluation and Early Intervention Referral Policy, dated 03/21/08

OCYF Bulletin 3490-08-02, Implementation of Act 126 of 2006 Amending the Child Protective Services Law, dated 03/24/2008

OCYF Bulletin 3490-08-03, Implementation of Act 179 of 2006 and Act 73 of 2007 Amending the Child Protective Services Law, dated 06/27/08 

OCYF Bulletin 3490-08-04, Implementation of New Reporting Requirements as Requested by Act 146 of 2006 and Act 179 of 2006, dated 10/01/2008

OCYF Bulletin 3490-08-05, Frequency and Tracking of Caseworker Visits to Children in Federally Defined Foster Care, dated 05/01/2008

Caseworker Visitation Form, dated 10/22/2008

OCYF Bulletin 99-08-01, Implementation of Safe and Timely Interstate Placement of Foster Children Act (PL 109-239), issued 5/12/08

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OMHSAS

OMHSAS Bulletin 12-01, dated 3/1/2012, Summer Therapeutic Activities Program (STAP)

LGBTQI Workgroup presentation, Issues of Access to and Inclusion in BHS for LGBTQI Consumers, 07/20/2009

Change in Payment Policy (HealthChoices Behavior Health Contract Changes), presented on 09/15/2009 

CICS Placed Out of Zone (HealthChoices Behavior Health Contract Changes), presented 09/15/2009

CICS Placed Out of Zone Q&A, 09/2009

OMHSAS List of Field Offices, dated 09/04/2009

OMHSAS Children's Bureau Update, September 2009

Change in Payment Policy for Children in Substitute Care Receiving Behavioral Health Services, dated 06/10/2009

OMHSAS FY09-10 Budget Presentation, dated 3/12/2009

Transition Project Group Info: Addressing the Comprehensive Care/Medical Home Strengths and Challenges of Youth with Special Health Care Needs in Transition (Discussion Group Participants)

OMHSAS White Paper Community Alternatives to Psychiatric Residential Treatment Facility Services, dated 4/4/2008

Children's Advisory Committee

NOTE: Some of the items below are large files and may take several seconds to open.

DPW Interpretation of Act 147

Adolescent Co-Occurring Disorders Presentation (Training of Trainers), dated 11/2008

Age to Consent to Mental Health Treatment of Pennsylvania: Effects of Act 2004-147 (SB 137, Session 2004)

ECMH Advisory Committee Membership Application

ECMH Advisory Committee, Quarterly Meeting Minutes, dated 12/02/2008

Guidance for Conducting Functional Behavioral Assessments... "DRAFT" OMHSAS Bulletin, dated 01/01/2009

Pyramid Model for Promotion the Social and Emotional Development of Infants and Young Children

Training  Update / County Status Report - Youth and Family Training Institute, dated 01/09/2009

Pay-for-Performance Indicators for Children's Behavioral Health - Report to Children's Advisory Committee, presented 01/03/2008

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OMHSAS Bulletins

OMHSAS Bulletin 09-04, dated 06/15/2009, Subject: Best Practice Guidelines for Family Involvement with Youth Who Are in Residential Treatment Facilities

OMHSAS Bulletin 10-01,effective 1/4/2010, Subject: Educational Portions of "Non-Educational" Residential

OMHSAS Bulletin 12-01, dated 3/1/2012, Summer Therapeutic Activities Program (STAP)

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OMHSAS Webex

OMHSAS & Permissible Arrangement for Psychologists Providing Behavioral Health Rehabilitation Services: Training on Medical Assistant Bulletin OMHSAS-11-05, issued March 8, 2011

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PA Services Reviews & Child Welfare Practice Standards

OCYF Pennsylvania Standards for Child Welfare Practice, January 2000

DHHS - Final Report: Pennsylvania Child & Family Services Review, October 2002 (Administration for Children & Families)

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Per Diem Rates - YDC/YFC

OCYF Bulletin 00-08-01, YDC/YFC Interim Per Diem Rates, effective 07/01/2008 (dated 05/22/2008)

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Permanency

Unpacking the "NO" of Permanency for Older Adolescents: Planning for Youth Transitioning from Foster Care to Adulthood PowerPoint presentation, released via DPW, Jan. 2011
Created by the National Resource Center for Permanency and Family Connections at the Hunter College School of Social Work

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Permanent Legal Custodian

Federal Subsidized Permanent Legal Custodianship/Title IV-E Eligibility Criteria, dated 1/31/2011

OCYF Bulletin 3130-10-02/3140-10-03, dated 07/30/2010,
Subject: Permanent Legal Custodian Policy

Attachment A - Permanent Legal Custodian Confirmation of Intent

Attachment B - Subsidy Agreement for Permanent Legal Custodians

Attachment C - Annual Evaluation Form for the Subsidized Permanent Legal Custodianship

Attachment D - CY-61 C: Determination of Eligibility for Subsidized Permanent Legal Custodianship, rev 11/2010)

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Quality Services Case Review

OCYF Quality Services Review Instrument (Revised 09/04)

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Relevant Federal Statutes

45 CFR 92.40(a), Monitoring & Reporting Program Performance

OMB Circular A-122, Cost Principles for Non-Profit Organizations, revised 06/09/2004

Title IV Part B - Children and Family Services

Title IV Part E, Section 8.1B, Administrative Functions/Costs, Allowable Costs - Foster Care Maintenance Payments Program

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Relevant Regulatory Chapters

PA Code Chapter 3140, Planning and Financial Reimbursement Requirements for County Children and Youth Social Service Programs

PA Code Chapter 3170, Allowable Costs and Procedures for County Children and Youth Social Service Programs (General Provisions)

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Relevant State Statutes

Act 30 of 1991

Act 50 of 2009, HB 1614, Report of Education of Delinquent Youth (2009)

Act 148 of 1976

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Residential Services

Documentation of Maintenance for Residential Providers, issued 05/15/2008, effective 07/01/2008 (re: OCYF Bulletin 3140-08-01) 

OCYF Bulletin #3170-08-01, Residential Services Contract Documentation, dated 5/12/2008 (effective 07/01/2008)

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Residential Treatment Facilities

PCCYFS Comments on Proposed RTF Regulations, dated 11/22/2010

"DRAFT" PA Code Cite: 55 PA. Code Chapter 23, Residential Treatment Facilities

Also see MA Realignment Meeting of RTF Providers link above for additional items of interest

OMHSAS Bulletin OMHSAS-09-04, Subject: Best Practice Guidelines for Family Involvement with Youth who are in RTFs, dated 06/15/2009

55 PA Code Chapter 31, "Draft" RTF Regulations with PCCYFS/PCPA Comments, dated May 2007 and...

Preamble for 55 PA Code Chapter 31 "Draft" RTF Regulations with PCCYFS/PCPA Comments, dated May 2007

55 PA Code Chapter 31, "Draft" RTF Regulations, dated 3/19/2007 with...

Preamble (Proposed Rulemaking) for 55 PA Code Chapter 31, "Draft" RTF Regulations, dated 3/19/2007

Memo of Understanding between DOH-DPW, re: Psychiatric Residential Treatment Facilities, dated December 2006

Summary of Comments, Draft PRTF Regulations, dated 5/30/2006, released by OMHSAS

Draft DPW Residential Treatment Facility Program Regulations, dated 4/17/2006, with Provider Comments   plus...

Transmittal Letter from PCCYFS to DPW, dated 5/23/2006, re: Comments to Draft Residential Treatment Facility Program Regulations

Changes in Commercial and Residential Building Code Requirements (Uniform Construction Code) Letter from Charles Tyrrell, Director, Bureau of County Children & Youth Programs, dated 01/18/2006

OMHSAS Advisory Children's Committee Update -
IPRO Summary "RTF 2004-2005 Remeasurement" (undated; released Nov 2005)

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  Resource Family and Adoption Process Act (Act 68 of 2005)

OCYF Bulletin 3700-08-01, dated 10/01/2008, Subject: Implementation of Act 68 of 2005 (The Resource Family and Adoption Process Act), Act 73 of 2005 (The Resource Family Care Act) and Act 76 of 2007

Resource Family and Adoption Process Act, Act 68 of 2005, dated 04/13/2006

Cover Letter (HB127), Resource Family and Adoption Act, dated 05/11/2006 from Nancy Hardy, Dep. Sec for CYF

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   Resource Family Care Act (Act 73 of 2005)

OCYF Bulletin 3700-08-01, dated 10/01/2008, Subject: Implementation of Act 68 of 2005 (The Resource Family and Adoption Process Act), Act 73 of 2005 (The Resource Family Care Act) and Act 76 of 2007

Resource Family Care Act, Act 73 of 2005, PL 404, No. 73, dated 1/31/2006

Cover Letter (HB1579), Resource Family Care Act, dated 02/16/2006 from Nancy Hardy, Dep. Sec for CYF

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Safety Bulletin & Assessment

OCYF Special Transmittal, Subject: Safe Sleep Environment Recommendations for Infants One Year of Age and Younger, dated 10/28/2008

OCYF "DRAFT" Bulletin 3490-08-XX, Subject: Safety Assessment Bulletin, undated (c. 08/28/2008)

"DRAFT" Safety Assessment and Management Process Reference Manual, dated May 2008 (DPW & CWTP)

Safety Assessment Bulletin Letter, Nancy L. Hardy, Deputy Secretary for Children, Youth & Families, dated 3/15/06

OCYF Bulletin 3490-06-01, Safety Assessment and Planning Process, dated 03/15/06

Safety Assessment Worksheet & Instructions

PA Safety Factors (Safety Threats & Indicators)

OCYF Regional Office Checklist Instructions

OCYF Regional Office Safety Assessment Policy Checklist

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Seclusion & Restraint

ACT 45 of 2010 Regarding Restraint Use and Reporting Requirement of Pregnant Females, OCYF Bulletin #3800-10-01, effective 08/30/2010

Pregnant Females Restraint Reporting Form

Senate Bill 1074, Restraints to Pregnant Prisoners or Detainees, amended 3/16/2010

Strategies and Practices to Eliminate the Use of Unnecessary Restraints, DPW Bulletin #3800-09-01, dated 12/19/2009, effective 06/21/2010

ACT Core Competencies 

Prone Restraints in Children's Facilities, DPW Bulletin #3800-09-02, dated 12/19/2009, effective 6/21/2010

Incident Documentation Tip Sheet

Debriefing Tip Sheet 

De-escalation Tip Sheet

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Shared Case Responsibility

OCYF Bulletin 3130-10-1 Cover Letter, undated

OCYF Bulletin 3130-10-01, Subj: Shared Case Responsibility Policy and Procedures, issued 5/3/2010, effective 10/1/2010

Shared Case Responsibility Implementation Plan Template

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Special Transmittals (DPW / OCYF / OMHSAS)

DPW Special Transmittal: Deadline of FY 2011-12 Pre-Contractual Fiscal Documentation, dated 3/20/2011

Foster Family Home Service Provider Packet Special Transmittal, effective 7/1/2011

Foster Family ProvidersTemplate

Group Home/Institutional Care Service Provider Packet Special Transmittal, effective 7/1/2011

Institutional Residential Facilities Template

Indirect Administrative Expense Packet Special Transmittal, effective 7/1/2011

Indirect Administrative Expense Template

Educational Programs for Students in "Non-Educational" Placements, 22 PA Code Section 14.102(a)(2)(xiii), reviewed May 2010

OMHSAS Change in Payment Policy for Children in Substitute Care Receiving Behavioral Health Services, dated 06/01/2009

DPW Special Transmittal: The Juvenile Act (Act 72 of 2007), dated 01/07/2009

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SWAN Documents

Resource Parent Registry Protocol for ROI, dtd 01/13/2006

OCYF Bulletin  No. 3350-03-01, dated 01/01/03. Subject: Statewide Adoption Network (SWAN) Policies and Procedures

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Title IV-E Bulletins & Fiscal Forms 

Title IV-E, Section 8, Child Welfare Policy, dated 3/30/2010

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ACF Deferment Letter from Deputy Sec. Richard Gold, dated 8/28/2009

OCYF Fiscal Packet Review Tool

OCYF Bulletin #3170-08-01, Residential Services - Contract Documentation, dated 03/06/2008 (eff. 07/01/2008)

Institutional Facility Blank Form (Excel worksheet)

OCYF Bulletin #3140-08-01, Title IV-E Foster Care Maintenance and Adoption Assistance Program Costs Allowable for Federal Financial Participation, dated 03/04/2008 (eff. 03/04/2008)

Current Foster Family - FFP Blank Form (Excel worksheet)

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Letter from OCYF Dep. Sec. Nancy Hardy, dtd  Dec 14, 2006, re: Follow-up to All-County Call - ACF Update for Program Instruction 06-06, released August 23, 2006

Letter from OCYF Dep. Sec. Nancy Hardy, dtd Dec 14, 2006, re: Change to Attachment A of CYF Bulletin #3140-06-04, Random Moment Time Study Policy and Procedures for County Children and Youth Agencies

Cover Letter from Sec. Richman to The Honorable Joan E. Ohl, DHS-ACF, Subj: Denial of Payment for PA Title IV-E Administrative Claims for Pre-placement Activities

Loss of Child Welfare Title IV-E Federal Funding Background Information from DPW

ACF Disallowance of PA Title IV-E Pre-Placement  Administrative Claims Statistics Chart by PA County

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